For the purpose of this tutorial, we will show you what happens after this step. (Clicking on any of the links will allow you to change their value.) Configure more advanced rules settingsįor a basic email rule (only designed to move emails from a recipient to a particular folder, you could just click Finish to give a name to the rule, save it, and run it. In our case, after choosing the first option, we now have to choose the sender, and the destination folder:Įach blue underlined piece of text is a clickable link: click on the ' people or distribution list' to pick a sender, and then click on ' specified ' to choose (or create) the email folder in which matching messages should be moved. Notice that as you change the selection at the top (Step 1), the email rule criteria change at the bottom as well (Step 2). We will choose ' Move messages from someone to a folder'.

The first step is to choose one of 12 email rule types: under ' Stay Organized', you will find the most common rule types, like automatically moving an email to a folder, based on sender, recipient, or subject. Since the process is quite obvious after you have done it once, we will limit our options to basic filters, and let you explore more advanced rule possibilities on your own. Outlook 2007 will open the Rules Wizard, which will guide you through all the filters you can create for an email rule, how to name it, and when to start running it.

Let's start by creating a very simple email rule: click on the New Rule button. Otherwise, emails without email rules to redirect them, follow on of two paths: either they are delivered to your inbox, which is the case most of the time, and always for your contacts, or these incoming emails are placed inside the ' Junk E-mail' folder, if Outlook perceives them to be spam. By default, there is only one default rule (' Clear categories on mail'), which you can disregard. To create an email rule in Outlook 2007, go to Tools > Rules and Alerts: Outlook will open the Rules and Alerts dialog, which lists all the mail filters you have currently setup. This tutorial was written using Outlook 2007 as example, but creating email rules works in a very similar way in Outlook 2003 or Outlook 2002.

Create outlook email rules